ACCOUNTANT LOGIN-USER MANUAL

ACCOUNTANT LOGIN-USER MANUAL

Welcome!!

Greetings From MyClassboard!


This User Guide presents an overview of the school management software, MY CLASS BOARD, its Features and Modules. It gives a step by step instructions for completing various tasks at an Accountant Login.

The Admin level Fee Type settings should be made to proceed with tasks in Accountant Login.

The important Admin settings are as follows.

How to create Fee Types, Fee Plans and Manage Fee Plans?

Step 1:

Kindly enter the URL to log in to the portal.


Step 2:

Login to MCB with ADMIN Login Credentials.





Step 3:

The homepage displays all the modules the Admin has the access to.




Step 4:

The Admin has the option to make settings in the Finance module  by clicking on the Settings Tab .



Step 5: 

The Admin selects the first option Create Fee Type.





Step 6:

By clicking on Add Fee Types , the Admin gets the access to create a new Fee Type. Click on Add Fee Types on the top right corner and  assign the required settings  to that Fee Type and save changes.





Step 7:

By making the desired settings in the Fee Type save changes.



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Now, the Admin creates a FEE PLAN for that created FEE TYPE.

In the same settings tab, the second option is CREATE FEE PLAN .




Step 8:

The Admin creates the FEE PLAN by clicking on the ADD FEE PLAN tab on the top right corner.





Step9:

The Admin gives a Fee Plan name ,selects the Fee Type and assign the amount for a particular class.




Step 10:

The Admin now needs to Manage Fee Plan. 

The Admin can create settings against that particular Fee Plan created by giving the  Fee Installment Details by clicking on the Add Settings tab on the right corner .









Step 11:

The Admin gives the Fee Installments details along with Due dates and click Create.






*NOTE*  The Accountant now has the access to assign that created fee to the students.

How can an ACCOUNTANT assign fee to students?


The Fee Types and Fee Plans for a particular class are created at ADMIN login settings.

The Accountant gets an access to Assign Fee to students, Fine Management, Make Payments, Fee Dues, Concession Settings etc.

 

Step 1:

Kindly enter the URL to log in to the portal.


Step 2:

Login to MCB with ACCOUNTANT Login Credentials.





Step 3:

The homepage of the Accountant displays the role I.e. Day Fee Collections, Admissions/Enquiries, Student details, Fee Due Details.



Step 4:

The Dashboard displays the modules the Accountant is given access to.




Step 5:

 In FINANCE module, the first menu is Fee Management, under which we find an option called, Assign Fee to Students.



Step 6: 

Click on Assign Fee to Students and the page to select the students appears. The Accountant selects the class and the fee plan and get students.

The Accountant also has the option to assign fee in category wise, segment wise and Fee type wise.




Step 7:

The list of students appear ,the accountant selects the fee applicable and click on Assign Fee To Students.







The fee gets assigned successfully to the selected students.



How can an ACCOUNTANT assign fee to students Semester Wise?

Step 1:

Kindly enter the URL to log in to the portal.

Step 2:

Login to MCB with ACCOUNTANT Login Credentials.




Step 3:

The homepage of the Accountant displays the role I.e. Day Fee Collections, Admissions/Enquiries, Student details, Fee Due Details.





Step 4:

The Dashboard displays the modules the Accountant is given access to.



Step 5:

In FINANCE module, the ASSIGN FEE TO STUDENT SEMESTER WISE menu displays in Fee Management.



Step 6: 

On clicking the assign fee to students semester wise, and selecting the class and fee type,  the accountant gets a screen displaying the list of students to Assign Fee Semester Wise.




Step 7:

The Accountant selects the students by checking the check boxes and click on Assign Fee To Students.





The semester wise fee is assigned.


How can an ACCOUNTANT assign Misc. Fee to students?

Step 1:

 Kindly enter the URL to log in to the portal.


Step 2:

 Login to MCB with ACCOUNTANT Login Credentials.


Step 3:

 The homepage of the Accountant displays the role I.e. Day Fee Collections, Admissions/Enquiries, Student details, Fee Due Details.


Step 4:

 The Dashboard displays the modules the Accountant is given access to.




Step 5:

 In FINANCE module, ASSIGN MISC. FEETO STUDENTS  menu displays under Fee Management.


Step 6:

The Accountant selects Assign Misc. Fee  to Students menu and chooses the class and the Misc. Fee type and get the students .




Step 7:

 The screen displays the list of students and an option to ASSIGN fee is shown.

 The accountant can enter the fixed amount to all students or select the students by checking the checkbox and enter the amount manually and click on assign.




Step 8:

 After entering the amount click on assign. When we click on assign,  we get an option to save changes.




Step 9:

 Accountant gets an option to edit the amount after entering by clicking on edit button and save changes.




How can an Accountant assign Misc. Fee group to students?

 Step 1:

 Kindly enter the URL to log in to the portal.


Step 2:

 Login to MCB with ACCOUNTANT Login Credentials.



Step 3:

 The homepage of the Accountant displays the role I.e. Day Fee Collections ,Admissions/Enquiries, Student details, Fee Due Details.




Step 4:

 The Dashboard displays the modules the Accountant is given access to.




Step 5:

 In FINANCE module, ASSIGN MISC. FEE GROUP  TO STUDENTS  menu displays under Fee Management.




Step 6:

 The Accountant selects Assign Misc. Fee Groups to Students menu and chooses the class and the Misc. Fee type and get the students .



Step 7:

 The screen displays the list of students and an option to ASSIGN fee is shown.



Step 8:

 When we click on assign,  we get an option to save changes.




How can an Accountant perform Fine Management?


Fine Management  screen is used  to manage the fine amounts, delete / edit fine amounts

 

Step 1:

 Kindly enter the URL to log in to the portal.

Step 2:

 Login to MCB with ACCOUNTANT Login Credentials.

 



Step 3:

 The homepage of the Accountant displays the role I.e. Day Fee Collections, Admissions/Enquiries, Student details, Fee Due Details.





Step 4:

 The Dashboard displays the modules the Accountant is given access to.


Step 5:

 In FINANCE module, select Fine Management menu displays under Fee Management.

Select the branch and Fee Type and get the fee types.




Step 6:

 The screen displays the calculated fine and paid fine. By clicking on edit option, we can make adjustment in fine amount.


Step 7:

 The Fine Amount settings also can be checked from this same screen. On clicking on view fine amount settings, the accountant can view the Fine setting type.





Step 8:

 The changes in the fine amount details can be checked by clicking on details button .




Step 9:

 The Accountant can view amount details start due date and end due date




How can an Accountant view /generate FEE INVOICES?

 Step 1:

 Kindly enter the URL to log in to the portal.


Step 2:

 Login to MCB with ACCOUNTANT Login Credentials.




Step 3:

 The homepage of the Accountant displays the role I.e. Day Fee Collections, Admissions/Enquiries, Student details, Fee Due Details.





Step 4:

 The Dashboard displays the modules the Accountant is given access to.



Step 5:

 In FINANCE module, select Fee Management and choose Generate Fee Invoices menu.




Step 6:

 The accountant selects the class, terms and  fee type and click on get invoice.



Step 7:

 If there are no dues the screen displays as no dues else the invoice for that particular class gets generated.

 The screen displays the invoice with student details and invoice details.



How can an Accountant make payment?

 Step 1:

 Kindly enter the URL to log in to the portal.


Step 2:

 Login to MCB with ACCOUNTANT Login Credentials.



Step 3:

The homepage of the Accountant displays the role I.e. Day Fee Collections, Admissions/Enquiries, Student details, Fee Due Details.




Step 4:

 The Dashboard displays the modules the Accountant is given access to.



Step 5:

 In FINANCE module, select COLLECTIONS and choose MAKE PAYMENT option.



Step 6:

 The accountant selects the class, and get the student through his/her name .



Step 7:

The screen displays the FEE DETAILS of a particular student. The accountant gets the option to select the fee which can be made payment to by checking the check boxes next to the fee type and scroll down to click next.




Step 8:


The accountant gets the option to select the fee which can be made payment to by checking the check boxes next to the fee type and scroll down to click next.




 




Step 9:


The Accountant can also add the collect Misc. Fee along with this payment by selecting the option check to add misc. Fee type.


Select the type of misc. Fee collection and click next.


The accountant also has the option to give concession to the Misc. Fee if applicable. The option to give concession appears.





Step 10:


The page next displays the receipt details with the amount to be paid and the mode of payment and continue to  the next page to print receipt.






Step 11:


The payment gets successful and the option to print/view receipt appears. Click finish in the end.





How can an Admin create CONCESSION settings?

Step 1:

Kindly enter the URL to log in to the portal.


Step 2:

Login to MCB with ADMIN Login Credentials.





Step 3:

The homepage displays all the modules the Admin has the access to.




Step 4:

The Admin has the option to make settings in the Finance module  by clicking on the settings tab . Choose CONCESSION SETTINGS from the menu. 




Step 5: 

Click on the + CONCESSION SETTING tab and choose concession type ,concession percentage and map it to the desired Fee Type.

 






Step 6 :  

To Save the changes to get displayed against that particular FEE TYPE, the Admin need to Manage Fee Types after  Concession Settings.





Step 7 :  

To add concession to the created FEE PLAN, select the  FEE TYPE under Manage Fee Types.

The Fee types which are showing if 'IS CONCESSION APPLICABLE' flag should be 'YES' in Manage fee types.





*Note* The concession settings hence created for Fee Plans get displayed for the Accountant in his log in to raise for Concession Request and Approve Concessions.


How can an Accountant check FEE DETAILS of a student  and request for concession? 

Step 1:


Kindly enter the URL to log in to the portal.

Step 2:


Login to MCB with ACCOUNTANT Login Credentials.



Step 3:


The homepage of the Accountant displays the role I.e. Day Fee Collections, Admissions/Enquiries, Student details, Fee Due Details.






Step 4:


The Dashboard displays the modules the Accountant is given access to.






Step 5:


In FINANCE module, select COLLECTIONS and choose MAKE PAYMENT option.





Step 6:


The accountant selects the class, and get the student through his/her name .





Step 7:


The screen displays the FEE DETAILS of a particular student. 


The accountant gets the option to select the fee which can be made payment to by checking 


the check boxes next to the fee type and scroll down to click next.






Step 8:


The accountant gets a screen displaying the fee details type of that particular student.


By choosing the fee type we can view all the fee assigned to the student.






Step 9:


The accountant can unassign the selected fee if the student has not yet paid. By clicking on the Unassign tab and giving the reason ,the fee can be unassigned to that particular student.






Step 10:


The Accountant can also raise a request for concession by clicking on the tab, request for concession on the right .






Step 11:


The applicable concession against that particular fee type gets displayed as the settings were made while creating the fee types.


The accountant just selects the type of concession and by default the concession amount will be displayed.





Step 12:


The screen showing concession sent for approval displays.


Post principal’s approval, the concession displays in the student’s fee details.






How can an accountant perform FEE MANAGEMENT, (TRANSPORT FEE and LATE FEE )?


Step 1:

Kindly enter the URL to log in to the portal.


Step 2:

Login to MCB with ACCOUNTANT Login Credentials.



Step 3:


The homepage of the Accountant displays the role I.e. Day Fee Collections ,Admissions/Enquiries, Student details, Fee Due Details.






Step 4:


The Dashboard displays the modules the Accountant is given access to.





Step 5:


In FINANCE module, select COLLECTIONS and choose MAKE PAYMENT option.





Step 6:


The accountant selects the class, and get the student through his/her name .





Step 7:


The screen displays the FEE DETAILS of a particular student.





Step 8:

The Accountant perform FEEMANAGEMENT I.e., adding  a fee type or changing fee plan for that particular student.






Step 9:


The Accountant can make required changes like assigning and unassigning TRANSPORT FEE  and also ADD ROUTES.







Step 10 :


The Accountant can manage routes assigned to that particular student by selecting on the option MANAGE ROUTES under TRANSPORT FEE MANAGEMENT.







Step 11 : 


The Accountant can also manage LATE FEE settings by clicking on the menu in the dashboard.





Step 12 : 

The Accountant can also do late fee management from the SETTINGS option under Finance.





Step 13 : 

The fine amount settings can be created  by choosing the setting type, if it is a fixed amount or day wise amount.




Step 14 : 

After the settings are done, the Accountant can execute the fine settings type to that particular branch.





Step 15 : 


When we click on execute we would be able to view the amount details. The action can always be edited.






How can an Accountant View/ Send FEE REMINDER SLIP in bulk or to a particular student ?


Step 1: 

Kindly enter the URL to log in to the portal.


Step 2: 

Login to MCB with ACCOUNTANT Login Credentials.




Step 3: 


The homepage of the Accountant displays the role I.e. Day Fee Collections, Admissions/Enquiries, Student details, Fee Due Details.






Step 4:


The Dashboard displays the modules the Accountant is given access to.





Step 5:


For BULK fee reminder slips, In FINANCE module, select DUE REPORTS from the dashboard and click on Fee Reminder Slip.







Step 6:


The Accountant selects the class, term of fee and the reminder type and get the students list who are due in fee of that particular fee type.






Step 7:


The students count displays below and by selecting on the number under student count the accountant gets an option to download reminder slip or send reminder slip to students.





Step 8:


The data of multiple students will be displayed and from this screen the accountant can download the fee reminder slip or send sms or email.





For individual student the Accountant  follows the path .


>> Finance>>Collections>>Make Payment


Under make payment tab, we have an option called Fee Reminder Slip.





By selecting the term fee and clicking on get the accountant gets an option to download Fee Reminder Slip or send sms or email.





The individual student Fee Reminder Slip gets displayed as follows.




How can an Accountant view POST DATED CHEQUE PAYMENTS?


Step 1:

Kindly enter the URL to log in to the portal.


Step 2:

Login to MCB with ACCOUNTANT Login Credentials.





Step 3:


The homepage of the Accountant displays the role I.e. Day Fee Collections, Admissions/Enquiries, Student details, Fee Due Details.






Step 4:


The Dashboard displays the modules the Accountant is given access to.





Step 5:


In FINANCE module, select COLLECTIONS and choose MAKE PAYMENT option.






Step 6:


The accountant selects the class, and get the student through his/her name .






Step 7:


The screen displays the FEE DETAILS of a particular student. We find an option POST DATED CHEQUE PAYMENTS in the dashboard.






Step 8:


The  academic year and the type of installment to be selected and click get.






Step 9:


The screen displays the cheque amount and an option to enter the check details and click save the POST DATED CHEQUE.







Post saving the PDC, it can be viewed by clicking on the tab VIEW PDC DETAILS on the top right corner.






How can an Accountant update POST DATED CHEQUE CLEARANCE?

Step 1:

Kindly enter the URL to log in to the portal.


Step 2:

Login to MCB with ACCOUNTANT Login Credentials.





Step 3:


The homepage of the Accountant displays the role I.e. Day Fee Collections ,Admissions/Enquiries, Student details, Fee Due Details.







Step 4:


The Dashboard displays the modules the Accountant is given access to.


Step 5:


Choose the module PDC MANAGEMENT from the Dash board.





Step 6:


The following  path to be followed . On clicking on bank reconciliation clearance, the Accountant has the access to clear check




Step 7:


The Accountant clicks on clear check to update the post dated cheque clearance.






How can an Accountant update student last year due? 


Step 1: 

Kindly enter the URL to log in to the portal.


Step 2:

Login to MCB with ACCOUNTANT Login Credentials.





Step 3:


The homepage of the Accountant displays the role I.e. Day Fee Collections, Admissions/Enquiries, Student details, Fee Due Details.







Step 4:


The Dashboard displays the modules the Accountant is given access to.






Step 5:


In FINANCE module, select FEE MANAGEMENT and choose, ADJUST LAST YEAR DUE.







Step 6:


The accountant selects the branch, class, academic year and get.






Step 7:


The screen displays the student’s last year due. The accountant gets the option to enter the amount in the respective column against the specific student. The last year due fee gets updated.








How can the Accountant change DUE DATE for fee?


Step 1:

Kindly enter the URL to log in to the portal.


Step 2:

Login to MCB with ACCOUNTANT Login Credentials.





Step 3:


The homepage of the Accountant displays the role I.e. Day Fee Collections, Admissions/Enquiries, Student details, Fee Due Details.






Step 4:


The Dashboard displays the modules the Accountant is given access to.







Step 5:


In FINANCE module, select FEE MANAGEMENT and choose, EDIT DUE DATES.






Step 6:


Search  the student. The screen displays the student details and an option for student fee details updating due dates.






Step 7:


The accountant gets an edit option next to the fee type. By clicking on edit we can change the due date , give reason and save changes.






The changes made will be saved to that particular student and can be displayed in student/parent portal.






How can an Accountant check and update BANK RECONCILIATIONS?


 Step 1:


Kindly enter the URL to log in to the portal.


Step 2:


Login to MCB with ACCOUNTANT Login Credentials.





Step 3:


The homepage of the Accountant displays the role I.e. Day Fee Collections ,Admissions/Enquiries, Student details, Fee Due Details.







Step 4:


The Dashboard displays the modules the Accountant is given access to.






Step 5:


In FINANCE module, select COLLECTIONS and choose BANK RECONCILIATION option.






Step 6:


Select the Deposit Type and click get.





Step 7: 


The accountant gets a display of the page showing the total amount.





Step 8:


 The deposit type cash collections, not yet reconciled  displays the cash in hand which is not deposited to account.





Step 9:


By clicking on the amount under a specific month , we get routed to the page to deposit payment into  a particular account.


Select the bank account and save.






Step 10:


The Accountant can also view the bank deposits of multiple FEE ACCOUNTS ,choose the deposit type and can transfer selected fee amount to a particular bank account.





Step 11:


The accountant gets the screen to select the different fee accounts and map it to the specific bank account.







How to do BANK RECONCILIATIONS CLEARANCE?


Step 1:


Kindly enter the URL to log in to the portal.


Step 2:


Login to MCB with ACCOUNTANT Login Credentials.





Step 3:


The homepage of the Accountant displays the role I.e. Day Fee Collections, Admissions/Enquiries, Student details, Fee Due Details.







Step 4:


The Dashboard displays the modules the Accountant is given access to.






Step 5:


In FINANCE module, select COLLECTIONS and choose BANK RECONCILIATION CLEARANCE option.




Step 6:


A page showing the details of the bank account and payment mode displays.


Select the bank account and desired dates and get the data.





Step 7:


The record shows the particular payment mode I.e., cheque or cash yet to be cleared. Select the students and click on save at the bottom to save the changes.





Step 8:


On clicking save the clearance happens successfully.




Step 9:


An option to upload bank reconciliation online clearance also is available for bulk upload the data for reconciliation.




Upload the CSV file to validate.







How can an ACCOUNTANT check PAYMENT SEARCH for a particular student?


 Step 1:


Kindly enter the URL to log in to the portal.


Step 2:


Login to MCB with ACCOUNTANT Login Credentials.



Step 3:


The homepage of the Accountant displays the role I.e. Day Fee Collections, Admissions/Enquiries, Student details, Fee Due Details.






Step 4:


The Dashboard displays the modules the Accountant is given access to.






Step 5:


In FINANCE module, select COLLECTIONS and choose PAYMENT SEARCH.






Step 6:


In  the next screen, choose a student and click search.


The screen displays the payment details of that student. The screen displays the total fee for that student in that academic year.




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How can an Accountant do APPLICATION FEE ENTRY?


 Step 1: 


Kindly enter the URL to log in to the portal.


Step 2: 


Login to MCB with ACCOUNTANT Login Credentials.




Step 3: 


The homepage of the Accountant displays the role I.e. Day Fee Collections ,Admissions/Enquiries, Student details, Fee Due Details.






Step 4:


 The Dashboard displays the modules the Accountant is given access to.





Step 5:



 In FINANCE module, select COLLECTIONS and choose APPLICATION FEE ENTRY.






Step 6:


In the next screen, select the year, and a particular student name.






Step 7:


The display of student details including follow up details , Application Fee 


and Registration Fee. The accountant can select the mode of payment and save. 


We  can print receipt and continue to issue application post payment.











How can an Accountant do a COLLECTION FOLLOWUP?


 Step 1: 


Kindly enter the URL to log in to the portal.

Step 2: 


Login to MCB with ACCOUNTANT Login Credentials.



Step 3:


The homepage of the Accountant displays the role I.e. Day Fee Collections, Admissions/Enquiries, Student details, Fee Due Details.






Step 4:


The Dashboard displays the modules the Accountant is given access to.






Step 5:


In FINANCE module, select COLLECTIONS and choose  COLLECTION FOLLOWUP.








Step 6:


On selecting the collection follow up, we would be able to see a screen displaying the over due fee details of students basing on the due percentage.







Step 7:


When selected a particular student, we get an option to view the follow up details of that selected student.







Step 8:


By clicking on the +FOLLOWUP button, we can send sms or email to the student/parent .Hence completing the followup process.







How can an Accountant APPROVE CONCESSION REQUESTS ?



 Step 1:


Kindly enter the URL to log in to the portal.


Step 2: 


Login to MCB with ACCOUNTANT Login Credentials.




Step 3:


The homepage of the Accountant displays the role I.e. Day Fee Collections, Admissions/Enquiries, Student details, Fee Due Details.







Step 4:


The Dashboard displays the modules the Accountant is given access to.







Step 5:


In FINANCE module, select the menu APPROVALS and under that we find the first option, APPROVE CONCESSION REQUESTS.






Step 6:


Under APPROVE CONCESSION REQUESTS, select the year and location ang get the data of concession requests raised.







Step 7: 


Click on the number under pending requests, the screen displays the list of students who requested concession.


The accountant gets the option to APPROVE/ REJECT concession to the extreme right corner of the student row.







Step 8:


By clicking APPROVE / REJECT concession, the accountant gets a screen to either accept the request or reject the request by giving the reason. Hence approval or rejection of concession would be done.




 




How to edit CHEQUE DETAILS, CHEQUE BOUNCE AMOUNT AND REVERT CHEQUE BOUNCE?


Step 1: 


Kindly enter the URL to log in to the portal.


Step 2:


 Login to MCB with ACCOUNTANT Login Credentials.



Step 3: 


The homepage of the Accountant displays the role I.e. Day Fee Collections, Admissions/Enquiries, Student details, Fee Due Details.






Step 4:


 The Dashboard displays the modules the Accountant is given access to.





Step 5:


 In FINANCE module, select the menu COLLECTIONS and choose MAKE PAYMENT.





Step 6: 


Cheque payment details can be checked by making the payment through cheque.



Step 7: 


Cheque bounce entry can be done as follows.




Step 8:


 The cheque bounce charges after the bounce shall be informed to the parent via SMS  and Email.




Step 9:


 The cheque bounce charges can be viewed as follows.





Step 10:


 The revert of cheque bounce charges can be done by selecting the cheque bounce transactions option and click on revert cheque bounce.



Step 11:


Give a reason for revert and click on revert.







How to disable PARENT MENU ACCESS (WEB/APP) from make payment page?



Step 1: 


Kindly enter the URL to log in to the portal.


Step 2:


 Login to MCB with ACCOUNTANT Login Credentials.



Step 3: 


The homepage of the Accountant displays the role I.e. Day Fee Collections, Admissions/Enquiries, Student details, Fee Due Details.






Step 4:


 The Dashboard displays the modules the Accountant is given access to.





Step 5:


 In FINANCE module, select the menu select the menu COLLECTIONS and choose MAKE PAYMENT.





Step 6: 


Under make payment menu you find the student details .


Scroll down and choose  Parent Login Menu Access.





Step 7:


Parent / student App log in menus and web login menus can be enabled and disabled by checking and unchecking the checkbox and save the changes.




Step 8:


The Accountant also has the access to send notification message to parent regarding the disable of the app.





How can an Accountant disable PARENT ACCESS (WEB/APP) ?

Step 1:

 

Kindly enter the URL to log in to the portal.

Step 2:

 

Login to MCB with ACCOUNTANT Login Credentials.



Step 3:

 

The homepage of the Accountant displays the role I.e. Day Fee Collections ,Admissions/Enquiries, Student details, Fee Due Details.




Step 4:

The Dashboard displays the modules the Accountant is given access to.




Step 5:

In FINANCE module, select COLLECTIONS and choose MAKE PAYMENT option.




Step 6:

 The accountant selects the class, and get the student through his/her name .




Step 7:

The screen displays the FEE DETAILS of a particular student. The accountant gets the option to allow or disable the parent access to modules. By clicking on the edit icon


  If disabled - The Parent will be able to access only fee payments, all other options /modules will be disabled.







How can an Accountant approve BRANCH SHUFFLING REQUEST?

 Step 1: 


Kindly enter the URL to log in to the portal.


Step 2:


 Login to MCB with ACCOUNTANT Login Credentials.



Step 3: 


The homepage of the Accountant displays the role I.e. Day Fee Collections, Admissions/Enquiries, Student details, Fee Due Details.






Step 4:


 The Dashboard displays the modules the Accountant is given access to.





Step 5:


 In FINANCE module, select the menu APPROVALS and under that we have an option Approve Branch Shuffling Requests.







Step 6: 


The accountant gets a screen to display the pending requests and approved students list.







Step 7: 


By clicking on the VIEW PENDING REQUESTS, the accountant gets the option to approve all the pending requests. Post approval, it gets displayed in Approved  Students list.








 How to view FEE DAY SHEET in Accountant login ?


Fee day sheet displays all the transactions including all the fee types assigned for all the classes on a selected date.It displays the total amount collected on that particular day.



Step 1: 


Kindly enter the URL to log in to the portal.


Step 2:


 Login to MCB with ACCOUNTANT Login Credentials.





Step 3: 


The homepage of the Accountant displays the role I.e. Day Fee Collections, Admissions/Enquiries, Student details, Fee Due Details.






Step 4: 


The Dashboard displays the modules the Accountant is given access to.





Step 5: 


In FINANCE module, select the menu COLLECTION REPORTS and choose, Fee Day Sheet.







Step 6: 


Select the fee accounts and date and the payment mode and click on show report.








Step 7:


By clicking on show report, we can view all the deposits of that particular day in cash, cheque, online payment gateways etc.






The screen displays the net payment.








How can an Accountant check ONLINE PAYMENTS (mobile/web)?


Step 1:

Kindly enter the URL to log in to the portal.


Step 2:

Login to MCB with ACCOUNTANT Login Credentials.



Step 3:


The homepage of the Accountant displays the role I.e. Day Fee Collections, Admissions/Enquiries, Student details, Fee Due Details.







Step 4:


The Dashboard displays the modules the Accountant is given access to.





Step 5:


In FINANCE module, select the menu COLLECTION REPORTS and under that we have a tab called online payments.







Step 6:


 A screen to select the fee accounts, payment gateway, device used appears. The accountant selects all the required fields and click on show report.







Step 7:


 On selecting web ,a page comes up with student details , fee accounts and transaction status. To the extreme right corner of the row we have an option called UPDATE TRANSACTION STATUS. 







Step 8:


 On selecting mobile as a device, the following screen appears. The transactions can be updated.




 



How to UNASSIGN FEE to students bulk?

Step 1: 


Kindly enter the URL to log in to the portal.

Step 2: 


Login to MCB with ACCOUNTANT Login Credentials.





Step 3:


The homepage of the Accountant displays the role I.e. Day Fee Collections, Admissions/Enquiries, Student details, Fee Due Details.






Step 4: 


The Dashboard displays the modules the Accountant is given access to.






Step 5: 


In FINANCE module, select the menu Collection Reports  and select Assign Fee to students.





Step 6:  


A screen displaying month wise collections and payment mode wise collections appears.


Choose the first option MONTH WISE COLLECTIONS. Select class and show report.





Step 7: 


Select the class and fee plan and get the students.





Step 8:


Click on Assign Fee Type wise and select the type of students  as ASSIGNED STUDENTS  FOR UNASSIGN.


Check the check boxes for the students to unasign fee and click on unassign.





How can an Accountant get MONTH WISE FEE REPORTS?



Step 1: 

Kindly enter the URL to log in to the portal.


Step 2: 

Login to MCB with ACCOUNTANT Login Credentials.





Step 3:


The homepage of the Accountant displays the role I.e. Day Fee Collections, Admissions/Enquiries, Student details, Fee Due Details.






Step 4: 


The Dashboard displays the modules the Accountant is given access to.






Step 5: 


In FINANCE module, select the menu Collection Reports  and select  MONTH WISE FEE REPORTS.









The report shows the month wise collections of that particular branch.







Step 6: 


Select the second option, Payment Wise Collections and get report as follows.







How can an Accountant get FEE BALANCE REPORT?



Step 1:

Kindly enter the URL to log in to the portal.


Step 2:

Login to MCB with ACCOUNTANT Login Credentials.




Step 3:


The homepage of the Accountant displays the role I.e. Day Fee Collections, Admissions/Enquiries, Student details, Fee Due Details.







Step 4:


The Dashboard displays the modules the Accountant is given access to.






Step 5: 


In FINANCE module, select the menu Collection Reports and choose, FEE BALANCE DETAILS.







Step 6: 


 Select the class, Fee type, installments, fee accounts and get report.


The class wise report of FEE BALANCE gets displayed.






How can an Accountant get STUDENT WISE ALL FEE PAYMENT BETWEEN DATES ?


Step 1: 


Kindly enter the URL to log in to the portal.

Step 2:


 Login to MCB with ACCOUNTANT Login Credentials.





Step 3: 


The homepage of the Accountant displays the role I.e. Day Fee Collections, Admissions/Enquiries, Student details, Fee Due Details.






Step 4: 


The Dashboard displays the modules the Accountant is given access to.





Step 5: 


In FINANCE module, select the menu Collection Reports and choose, STUDENT WISE ALL FEE PAYMENT BETWEEN DATES menu.






Step 6: 


Select the branch, payment mode, fee accounts and types and click on get report.






Step 7:  


The report shows the student wise all fee payments between dates.






How to check FEE PAYMENTS of all students of a particular branch or all branches of a school?


Step 1: 


Kindly enter the URL to log in to the portal.


Step 2: 


Login to MCB with ACCOUNTANT Login Credentials.



Step 3: 


The homepage of the Accountant displays the role I.e. Day Fee Collections, Admissions/Enquiries, Student details, Fee Due Details.






Step 4: 


The Dashboard displays the modules the Accountant is given access to.







Step 5: 


In FINANCE module, select the menu Collection Reports and choose, Fee Payments.







Step 6:


  Select the branch, class, fee accounts and dates and click on get report.






Step 7:


The report shows the Fee payment Details for the Period including all fee accounts.








How to check FEE LEDGER REPORT of a particular branch or all branches of a school?



Step 1: 

Kindly enter the URL to log in to the portal.

Step 2: 

Login to MCB with ACCOUNTANT Login Credentials.



Step 3:


The homepage of the Accountant displays the role I.e. Day Fee Collections, Admissions/Enquiries, Student details, Fee Due Details.







Step 4:


 The Dashboard displays the modules the Accountant is given access to.






Step 5: 


In FINANCE module, select the menu Collection Reports and choose, Fee Ledger Report.






Step 6:


Select branch, class and academic year and choose particular dates n click show report.






Step 7: 


The report shows the Fee Ledger Report between the selected dates.







How to check Total PAID AND DUE REPORTS?



 Step 1:

Kindly enter the URL to log in to the portal.


Step 2:

Login to MCB with ACCOUNTANT Login Credentials.



Step 3:


The homepage of the Accountant displays the role I.e. Day Fee Collections, Admissions/Enquiries, Student details, Fee Due Details.







Step 4:


The Dashboard displays the modules the Accountant is given access to.







Step 5:


In FINANCE module, select the menu DUE REPORTS and choose the first option, Total Paid and Due Report.







Step 6:


Select the branch, class, fee accounts , fee types, due type etc. and click on get report.






Step 7:


The report shows the DUE REPORTS of the selected class or all classes at a time.







 







How can we get Aging Due Report?


Step 1: 


Kindly enter the URL to log in to the portal.



Step 2:


 Login to MCB with ACCOUNTANT Login Credentials.




Step 3:


The homepage of the Accountant displays the role I.e. Day Fee Collections, Admissions/Enquiries, Student details, Fee Due Details.







Step 4:


The Dashboard displays the modules the Accountant is given access to.






Step 5:


 In FINANCE module, select the menu DUE REPORTS and choose Aging Due Reports.





Step 6:


 Select the branch, class, academic year, minimum due amounts and click get.







Step 7:


The report shows the Fee Due Aging Analysis  depending on the number of days.








How can we check PRE ADMISSION DETAILS?


We have an option to check the details of Enquiries- Registrations(Applications)- Admissions.


Step 1: 


Kindly enter the URL to log in to the portal.



Step 2:

Login to MCB with ACCOUNTANT Login Credentials.



Step 3:

The homepage of the Accountant displays the role I.e. Day Fee Collections, Admissions/Enquiries, Student details, Fee Due Details.






Step 4:


The Dashboard displays the modules the Accountant is given access to.






Step 5:


In FINANCE module, select the menu Audit Reports and choose, PRE ADMISSION DETAILS.






Step 6:


Select the branch, report wise and get the list displaying the number of enquiries, applications and admissions.







Step 7:


 By clicking on the colored numeric  under each column i.e.,, enquiry, application and admission, we can view the details of that particular segment. The following is the page of enquiries. 







The cancelled  enquiries page is,








How to generate ADMISSION DETAILS REPORT?


 Step 1:


Kindly enter the URL to log in to the portal.


Step 2: 

Login to MCB with ACCOUNTANT Login Credentials.



Step 3:


The homepage of the Accountant displays the role I.e. Day Fee Collections, Admissions/Enquiries, Student details, Fee Due Details.







Step 4:


The Dashboard displays the modules the Accountant is given access to.







Step 5:


In FINANCE module, select the menu Audit Reports and choose ADMISSION DETAILS REPORT. Select the branch, Academic Year and dates of admission details required and click get report.


The path followed is  >> Finance>>Audit Reports>>Admission Details Report







How can an Accountant view/assign SCHOLARSHIP to students?


Step 1: 


Kindly enter the URL to log in to the portal.


Step 2: 


Login to MCB with ACCOUNTANT Login Credentials.



Step 3:


The homepage of the Accountant displays the role I.e. Day Fee Collections, Admissions/Enquiries, Student details, Fee Due Details.






Step 4:


The Dashboard displays the modules the Accountant is given access to.






Step 5:


In FINANCE module, select the menu Scholarship , which gives us option to view or assign scholarship, scholarship due reports and scholarship details .Choose ASSIGN SCHOLARSHIP TO STUDENTS option.







Step 6: 


Select the branch, scholarship, fee type and get the students availing scholarship and also the list of students who do not have any scholarship.





Step 7: 


By clicking on Assigned Students option, the Accountant can view the students who are assigned with a scholarship.


By choosing the NOT ASSIGNED STUDENTS, we have an option to select the student by checking the checkbox next to the student ,give amount of scholarship and save changes to assign the scholarship to that particular student. 


Save button is found at the extreme bottom of the page.







How can an Accountant make changes in GST settings?


Step 1: 


Kindly enter the URL to log in to the portal.


Step 2: 


Login to MCB with ACCOUNTANT Login Credentials.



Step 3:


The homepage of the Accountant displays the role I.e. Day Fee Collections, Admissions/Enquiries, Student details, Fee Due Details.





Step 4:


The Dashboard displays the modules the Accountant is given access to.





Step 5:


In FINANCE module, select the menu GST and choose GST settings.






Step 6:


The accountant can manage Fee Type Wise Tax Settings, GST/VAT settings by clicking on the edit icon next to the FEE ACCOUNT.







Step 7:


By clicking on the edit icon the accountant can change the tax type and enter the tax registration number and save changes.








How can we get the report of STUDENT TRANSACTIONS?


 Step 1:


Kindly enter the URL to log in to the portal.


Step 2: 

Login to MCB with ACCOUNTANT Login Credentials.




Step 3:


The homepage of the Accountant displays the role I.e. Day Fee Collections ,Admissions/Enquiries, Student details, Fee Due Details.






Step 4:


The Dashboard displays the modules the Accountant is given access to.





Step 5:


In FINANCE module, select the menu REPORTS and choose STUDENT TRANSACTIONS.





Step 6: 


Select the class, academic year and dates and get report. The following screen displays the Transaction details with transaction ID.







How can we get card swipe charge details?


Step 1: 


Kindly enter the URL to log in to the portal.


Step 2: 


Login to MCB with ACCOUNTANT Login Credentials.





Step 3:


The homepage of the Accountant displays the role I.e. Day Fee Collections, Admissions/Enquiries, Student details, Fee Due Details.






Step 4: 


The Dashboard displays the modules the Accountant is given access to.





Step 5: 


In FINANCE module, select the menu REPORTS and choose  CARD SWIPE CHARGES REPORT.






Step 6:


Select the bank, fee accounts, classes, card type and show report.




Step 7:


By clicking on show report we get a display of all student’s card swiping charge details between the selected dates.







How can an Accountant give Early bird concession (Avail offer)?


If the settings for the EARLY BIRD CONCESSION is done from the Admin access that shall be displayed against the student.


Step 1: 


Kindly enter the URL to log in to the portal.


Step 2: 


Login to MCB with ACCOUNTANT Login Credentials.




Step 3:


The homepage of the Accountant displays the role I.e. Day Fee Collections ,Admissions/Enquiries, Student details, Fee Due Details.






Step 4: 


The Dashboard displays the modules the Accountant is given access to.





Step 5: 


In FINANCE module, select the COLLECTIONS menu and choose make payment.

 

Select the particular child you wish to give the Early Bird Concession to.



The screen displays an option to avail offer if the concession is applied to that particular student.




Step 6: 



Post clicking on avail offer the amount will be automatically deducted from the payment yet to be paid .






How can an Accountant do Advance fee(Excess) payments entry and advance fee adjustments?


If the settings for the Advance Fee adjustments  is done from the Admin access that shall be displayed against the student in the make payment screen in the Accountant login.



Step 1: 


Kindly enter the URL to log in to the portal.


Step 2: 

Login to MCB with ACCOUNTANT Login Credentials.



Step 3:


The homepage of the Accountant displays the role I.e. Day Fee Collections, Admissions/Enquiries, Student details, Fee Due Details.






Step 4: 


The Dashboard displays the modules the Accountant is given access to.





Step 5: 


Under the finance module choose COLLECTIONS and click the menu Make Payment and get the details of the student to adjust advance fee.

The fee details of the student display the ADVANCE FEE AMOUNT if any.




Step 6: 


In the fee details tab of the student we find a menu Advance Fee Payments in the left pane.

On clicking that ,the Fee Types to which the Advance Fee can be adjusted displays.





Step 7: 


By clicking on Adjust to Fee Type , the Advance Fee can be adjusted.



How can an Accountant send Fee Due SMS to parent?

Step 1: 


Kindly enter the URL to log in to the portal.


Step 2: 

Login to MCB with ACCOUNTANT Login Credentials.



Step 3:


The homepage of the Accountant displays the role I.e. Day Fee Collections, Admissions/Enquiries, Student details, Fee Due Details.






Step 4: 


The Dashboard displays the modules the Accountant is given access to.





Step 5: 


Select send FEE DUE SMS menu from communication.







Step 6: 


A page  displaying an option to send installment wise fee due SMS or customize SMS. The Accountant selects the desired menu  from the left pane and proceed to send SMS .






Step 7: 


Accountant can send SMS to a particular class if it is a bulk SMS  or chooses a single student.



ORGANIZATION

 How can we check the USAGE STATISTICS in a particular branch?


 The BRANCH ANALYTICS report can be generated at an Accountant level log in as well.


Step 1:

Kindly enter the URL to log in to the portal.


Step 2:

Login to MCB with ACCOUNTANT Login Credentials.


 


Step 3:

The homepage of the Accountant displays the role I.e. Day Fee  Collections, Admissions/Enquiries, Student details, Fee Due Details.

 

Step 4:

The Dashboard displays the modules the Accountant is given access to. Select the first module, ORGANISATION.


 

 

Step 5:

In the ORGANISATION module, we find a menu called REPORTS and under that we find two options, Usage Statistics and Branch Summary.


 

 

Step 6:

Select Usage Statistics and a page displays, Branch Analytics ERP and LMS usage statistics.


 

 

How can an accountant check the BRANCH SUMMARY?

 

Step 1:

Kindly enter the URL to log in to the portal.


Step 2:

Login to MCB with ACCOUNTANT Login Credentials.


 

Step 3:

The homepage of the Accountant displays the role I.e. Day Fee Collections ,Admissions/Enquiries, Student details, Fee Due Details.


 

 

 

Step 4:

The Dashboard displays the modules the Accountant is given access to. Select the first module, ORGANISATION.


 

 

Step 5:

In the ORGANISATION module, we find a menu called REPORTS and under that we find two options, Usage Statistics and Branch Summary.


 


Step 6:

Select Branch Summary and a screen displaying student, staff count, Admission Details, Fee Collections, Academic Communications, HR and Payroll etc.

 

 

 

 EXPENSE MANAGEMENT


Expense Management refers to process, pay and audit employee initiated expenses. It involves the policies and procedures that govern spending.

For an ACCOUNTANT to manage Expenses , the settings at an ADMIN login are mandatory.


How can an ADMIN create LEDGERS?

Step 1:

Kindly enter the URL to log in to the portal.


Step 2:

Login to MCB with ADMIN Login Credentials.





Step 3:

The homepage displays all the modules the Admin has the access to.




Step 4:

The Admin has the option to make settings in the EXPENSE MANAGEMENT module  by clicking on the settings tab .





Step 5:

The Admin selects the first option Create Ledgers. Multiple Account Heads get displayed on the screen.

The Admin can add Account Head by clicking on the + icon next to Account Head.




Step 6:

Give the Ledger Account Name and select category and save the changes.




Step 7:

The LEDGERS are created and now THE LEDGER OPENING BALANCE needs to be added against that particular created Ledger.





Step 8:

When clicked on Manage Ledger Opening Balance, the screen displays the  Branch Name along with Ledgers Created.

To ADD OPENING BALANCE to the Ledger Created, The Admin clicks on the +  symbol next to the branch.





Step 9

Select the  Ledger Type , give the opening balance amount for that particular Ledger Account/ Type and save changes.





Thus the LEDGERS are created and THE OPENING BALANCE for that particular LEDGER  is assigned by the ADMIN.

Now the ACCOUNTANT gets the an option to manage Ledgers.


How can an Accountant CREATE VOUCHERS?

Step 1:

Kindly enter the URL to log in to the portal.

Step 2:


Login to MCB with ACCOUNTANT Login Credentials.

 

Step 3:

The homepage of the Accountant displays the role I.e. Day Fee Collections, Admissions/Enquiries, Student details, Fee Due Details.


 

 

Step 4:

The Dashboard displays the modules the Accountant is given access to. Select the module, Expense Management.


 

 

Step 5:

Under Menu, EXPENSE MANAGEMENT, select the first tab , MONEY SPENT (NEW) and click on Payment Entry to Create Vouchers.






Step 6:

Under Payment Entry option, the Accountant can create vouchers for the particular Ledger type.










For any expense , the Accountant needs to make payment entry to create voucher.






How can an Accountant view / edit petty cash expenses ?

Step 1:

Kindly enter the URL to log in to the portal.


Step 2:


Login to MCB with ACCOUNTANT Login Credentials.

 


Step 3:

The homepage of the Accountant displays the role I.e. Day Fee Collections, Admissions/Enquiries, Student details, Fee Due Details.

 

 

Step 4:

The Dashboard displays the modules the Accountant is given access to. Select the module, Expense Management.


 

 

Step 5:

In the Expense Management module, we find Fee collections by hand and bank accounts .


 

 

Step 6:

Under Menu, EXPENSE MANAGEMENT, select the first option, Money Spent an select the menu, Petty Cash Expenses .we can get DAY SHEET including the general expenses, vendor payments, liabilities etc.


  

 

 Step 7:

To get the Day Sheet , select the Ledger Type, and date and get details.

The screen displays the amount paid to a particular party.


 

 

 How to MANAGE VOUCHERS?

Step 1:

Kindly enter the URL to log in to the portal.


 Step 2:

Login to MCB with ACCOUNTANT Login Credentials.


Step 3:

Select the module EXPENSE MANAGEMENT from the dashboard.


Step 4:

Under the expense management tab, select the menu, MONEY SPENT . A page displaying petty cash expenses displays ,which has a menu named Manage Vouchers.



Follow the path,   >>Expenses Management>>Expense Management>>Money Spent (New)


Step 5:

We can view pending, approved, rejected vouchers. The edit option is enabled for Vouchers which are pending.

 

 

 

The amount spent for a particular ledger name, which is still a pending voucher can be edited by clicking on the edit receipt icon under the Actions tab.


 

The settings made in that particular voucher can be saved against that pending.

 

In the same screen we can view the Approved status Vouchers and Rejected status  Vouchers.


How to view CASH WITHDRAW VOUCHERS?

 

Step 1:

Kindly enter the URL to log in to the portal.

 

Step 2:

Login to MCB with ACCOUNTANT Login Credentials.


Step 3:

Select the module EXPENSE MANAGEMENT from the dashboard.

 

Step 4:

Under the expense management tab, select the menu, MONEY SPENT .A page displaying petty cash expenses displays ,which has a menu named Manage Vouchers.

Follow the path,  >>Expenses Management>>Expense Management>>Money Spent (New)


 

 

Step 5: 

We can view pending, approved, rejected cash with draw vouchers.

The approved Cash Withdraw Voucher is as follows.

 

 

 

How to manage or add Third Parties?

Step 1:

Kindly enter the URL to log in to the portal.


 Step 2:

Login to MCB with ACCOUNTANT Login Credentials.


Step 3:

Select the module EXPENSE MANAGEMENT from the dashboard.


 Step 4:

Under the expense management tab, select the menu, MONEY SPENT .A page displaying petty cash expenses displays ,which has a menu named Manage Vouchers.


Follow the path,  >>Expenses Management>>Expense Management>>Money Spent (New)


Step 5:


The third parties associated with the expenses of the school can be managed making them as creditor or debitor or both.


 

 


Step 6: 

By clicking on the edit icon next to the party name we can make necessary changes.

To create a new party  and add credit/ debit settings click on the add button on the top right corner, give  all the details and check the check box if it's a creditor or debitor or both.

 

 

 

 

 

 How can an Accountant view the chart of accounts and add accounts?

 

Step 1: 

Kindly enter the URL to log in to the portal.

 

Step 2: 

Login to MCB with ACCOUNTANT Login Credentials.


Step 3:

Select the module EXPENSE MANAGEMENT from the dashboard.

 

Step 4:

Under the expense management tab, select the menu, Chart of Accounts.

The screen displays different types of accounts.




Step 5:


The different accounts of the school display and all the accounts have an option to add a 

LEDGER HEAD and LEDGER ACCOUNT next to that particular account.

 


How can an Accountant view Post Payroll Transactions?

Step 1: 

Kindly enter the URL to log in to the portal.

 

Step 2: 

Login to MCB with ACCOUNTANT Login Credentials.


Step 3:

Select the module EXPENSE MANAGEMENT from the dashboard.


 Step 4:

Under Expense Management tab, select the menu, Post Payroll Transactions.


Step 5:


The screen displays Post Payroll Transactions.


The Accountant selects the desired Payroll months and Entities and gets the report. If the Journal Vouchers are already passed for the selected month the report does not get generated.


If the salary is not generated for the selected month, then also the Pay Register does not get displayed.





Step 6: 


By clicking on the show pay register, we get the screen displaying the staff names and their salary details.



Step 7:


To check the Credit Ledger and Debit Ledger, we need to select a particular staff and click next and save to generate the Journal Voucher.



How can an Accountant check cash and bank balance for a particular financial year?

Step 1: 

Kindly enter the URL to log in to the portal.

 

Step 2: 

Login to MCB with ACCOUNTANT Login Credentials.


Step 3:

Select the module EXPENSE MANAGEMENT from the dashboard.

 

Step 4:

Under  Expense Management tab, select the menu, Reports and choose, Cash and Bank Balance.



Step 5:


The Accountant selects the financial year and gets the report.



The page displays the cash balance and the bank balance of that particular year as on the selected date.



How to view Branch Wise Expense Report ?

Step 1: 

Kindly enter the URL to log in to the portal.

 

Step 2: 

Login to MCB with ACCOUNTANT Login Credentials.


Step 3:

Select the module EXPENSE MANAGEMENT from the dashboard.

 

Step 4:

Under the  Expense Management tab, select the menu, Reports and choose, Branch Wise Expenses.



Step 5:


Select the branch, Financial year and the date range and get a report. The report displays the expenditure and the amount collected.












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